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RUTGERS UNIVERSITY,
SCHOOL OF BUSINESS
AT CAMDEN
MARKETING ASSOCIATION
Preamble
The purpose of the Rutgers
University, School
of Business at
Camden's Marketing Association will be to promote an
understanding and awareness of marketing. The Marketing Association wants to
integrate outside marketing ideas with the concepts learned in class to
further their knowledge in the field of marketing.
Definitions
Fall Semester shall denote the period beginning on June 1st and
ending on December 31st of a given year.
Spring Semester shall denote the period beginning on January
1st and ending on May 31st of a given year.
Article 1 Name:
The name of the organization will be the Rutgers
University,
School of Business
at Camden Marketing Association (MA).
Article 2 Membership:
Section 1
This organization is open to all undergraduate and graduate students of the
Rutgers University Camden Campus. All students listed above, both full and
part time, are eligible for membership regardless of race, religion, color,
national origin, age, sex, sexual orientation/preference, veterans, or
martial status, with the right to participate in all activities of the
organization.
Section 2
Members will have the responsibility of obeying and abiding by the
Constitution of the MA. Members will have the responsibility of attending
general meetings and participating in furthering the activities of the MA.
All student members will be qualified to vote.
Section 3
The MA welcomes alumni of the schools named in Section 1 above to meetings
and activities, except that they will not be qualified to vote or hold any
office in the organization.
Section 4
Due to our affiliation with the AMA, graduate and undergraduate students and
alumni of any present and future non-Camden Campus schools in the Rutgers
University system will be allowed to
attend the MA's meetings and functions, except that they will not be
qualified to vote or hold any office in the organization.
Article 3 Officers:
Section 1
The MA will elect officers from its voting membership. The officers of this
organization shall consist of president, vice president, treasurer,
secretary, public relations director, technical director and philanthropy
director, and shall be elected to carry out the purposes of the organization.
Each officer is responsible for new member recruitment, speaker recruitment
and event suggestions, should know parliamentary procedures, the constitution
of the MA, the duties of his/her particular office, and, must maintain a 2.0
grade point average.
President
The President will preside over all general meetings and Executive Board
meetings of the MA, unless emergencies or illness prohibit his/her
attendance. It is the responsibility of the President to conduct the meetings
impartially and to protect each and every member's rights. The President is
the ultimate end of any and all responsibilities in this Constitution and of
each of the Executive Board members, and as such must be sure that other
officers are fulfilling their duties and/or must fulfill those duties in the
case of absence or dereliction of any other Executive Board officer.
Vice President
The Vice President performs the duties of the President in the absence of the
President, and also has the responsibility of reserving rooms and
ordering/delivering refreshments for meetings and events, including setup and
breakdown/clean-up of meeting areas.
Secretary
The duty of the Secretary is to maintain records of the organization's
minutes and correspondence, and for distributing a paragraph summary of each
event, including key points/numbers/goals/attendance/etc., to the Technical
Director for inclusion on the web site. The Secretary also is responsible for
issuing notices and generating correspondence for the organization as
necessary. The Secretary should also provide the President with a list of any
unfinished business in advance of each meeting for inclusion in the meeting
agenda. The Secretary is also responsible for maintaining accurate membership
lists and a corresponding email list/database of all members, each of which
must be updated immediately following any meeting, event or activity, or at
least prior to any subsequent announcements or correspondences, or the next
meeting, event or activity. The Secretary is also responsible for maintaining
the list of members' eligibility to vote, with input from the Treasurer as to
any applicable dues payments.
Treasurer
The Treasurer is the custodian of the organization's funds: receiving and
disbursing funds when authorized. The Treasurer reports to the membership the
state of the organization's finances at each general meeting. The Treasurer
must issue a monthly report on all financial transaction of the MA. Any and
all transactions must be accompanied by a written and signed receipt, all of
which must be maintained by the Treasurer and be available at every meeting,
event or other activity of the MA that is held on campus property. The
Treasurer is also responsible for keeping the Secretary informed as to the
status of any and all members as voting or not based on dues collection. This
information must be presented at every meeting, event or activity of the MA,
or prior to any subsequent election or any other issue put to a vote.
Public Relations Director
The Public Relations Director is responsible for publicizing upcoming
meetings and events. The Public Relations Director creates and distributes
attractive and eye-catching advertisements that accurately reflect the time,
date, and location of all meetings and events. The Public Relations Director
is also responsible for maintaining any and all bulletin boards and other
areas of advertising, including the posting of said advertisements at least
one week prior to every meeting, event or activity of the MA, as well as the
maintenance and replacement of said advertisements prior to the actual
meeting, event or activity, and the removal of said advertisements within 48
hours after each meeting, event or activity.
Technical Director
The Technical Director is responsible for maintaining the MA Web Site. The
Web Site contains only information agreed upon by the Executive Board. It
must include a list of current officers names and
contact information, a current schedule of meetings and events, details of past
events gleaned from attendance and/or Secretarial reports for at least one
semester prior, and provide capability for member questions and feedback.
Philanthropy Director
The Philanthropy Director is responsible for planning, coordinating and
executing the charity focus of the MA for each semester, including any events
or activities. The charity focus of the MA shall be agreed upon by quorum
vote of the Executive Board. The Philanthropy Director suggests possibilities
for charity focus; acts as the liaison to the local, regional and/or national
offices of the chosen charity; plans and budgets any events or activities
associated with the charity focus; and, leads any special committees for the
charity focus.
GAO (General Assembly Officer) Representative
The GAO Representative serves as a liaison between the organization and the Student Governing Association (SGA), updating the SGA on the happenings of the organization and is expected to attend all GAO meetings called by the GAO Chairperson who sits on the SGA. Other responsibilities include:
- Shall serve as a representative to the General Assembly of Organizations Committee.
- Shall act as the liaison between student organization and the SGA.
- Shall enforce the observance of this Constitution.
- Shall have other responsibilities, powers and duties as may be assigned to their position by this constitution, the Office of Campus Involvement and any policies of the school.
Any Executive Board member may seek to solicit aid from the Executive
Board in the completion of their duties, provided that such a request is
communicated to the entire Executive Board and the Faculty Advisor. Executive
Board members may also temporarily assume the duties of other Executive Board
members in the event of any dereliction of duty with the approval of a quorum
of the Executive Board, and, the approval of the Faculty Advisor.
Section 2
The term of office for all elected officers will be one (1) year from the
beginning of the semester following the elections, unless the elected officer
is graduating at the end of the semester for which they have been elected.
Any officer whose position is eliminated due to Constitutional change,
shall hold office only through to the end of the semester of said
Constitutional change, at which time the officer shall be considered a member
with rights and responsibilities as any other member.
Any officer may voluntarily absolve himself or herself of any and all
rights and responsibilities of their position through written notice to the
Executive Board and/or the Faculty Advisor. Any such absolution shall take
place immediately upon notification of all Executive Board members and the
Faculty Advisor, and the position will be considered as open and available
for appointment and/or election, at which time the former officer shall be
considered a member with rights and responsibilities as any other member.
Section 3
The term of office for all officers will be one year from the beginning of
the semester following the elections, unless the elected officer is
graduating at the end of the semester for which they have been elected.
Elections will be held every semester to fill upcoming vacated offices.
The President of the MA will announce and set the voting date and time in
consultation with the Faculty Advisor.
Nominations for office will be held two (2) weeks prior to the election.
Elections will be held during a general membership meeting and will be
conducted by paper ballot that will be prepared by the Secretary and
distributed at the general membership meeting at which the elections will be
conducted. The Faculty Advisor or the Faculty Advisor's designee will count
the ballots. Candidates for office may not be responsible for counting the
ballots.
To hold office one must be a current member of the MA and maintain at
least a 2.0 grade point average.
Candidates for office are responsible for preparing a one-paragraph letter
of intent describing their qualifications in relation to the specific office
they have chosen to pursue. The required letter of intent should include the
following:
- Name
- Major
- Anticipated date of
graduation
- Reason(s) why he/she feels
they make a good candidate for the position for which they are running,
or reasons for running for that position
- Any other relevant
information he/she would like to include that supports their campaign
- A list of service to the MA
Any Executive Board member may run for re-election as an incumbent at the
end of their term, for the term immediately following their current term. Any
Executive Board member wishing to run for any position that may conflict with
their current term must voluntarily absolve themselves of their current
position, as per Section 2 above, prior to their nomination for office. No
person shall officially run for, or hold more than one Executive Board
position during any given semester.
Notice will be given of the election date, time, and location, with voting
to begin and end at the stipulated times. There will be no absentee ballots,
and any member not present during the scheduled time for elections or at
least arriving before the official end of the scheduled time for elections,
shall forfeit their right to vote only in said election. Any forfeiture of
voting rights shall only apply to the immediate election of forfeiture and
not apply or attach to any subsequent voting process, including any
post-election voting that may result from the particular election of
forfeiture itself. Those voting must be present and verified as active
members prior to submitting their vote(s).
In order to cast a vote, a student must be a member of the MA. Membership
is official once that student has attended at least two meetings during the
current semester and has paid their membership dues, through the current
semester, in full and if applicable.
Membership will be verified and ballots will be distributed when
individuals report for the general membership meeting at which the elections
will be held.
All candidates will be asked to speak briefly about who
they are and why they are running for office.
After all candidates have spoken, the voting will take place. Officers are
eligible to vote.
The President will not vote in an initial election, but shall be counted
in determining any quorum requirements. If a candidate has the most votes
(ballot count), he/she is elected. In case of a tie, the vote is taken again
with the President now casting a tie-breaking anonymous vote.
The Faculty Advisor and another faculty member (or staff member) will
tally the votes, and the Faculty Advisor shall announce the results via
email. The Faculty Advisor shall, within 24 hours of announcing the results,
forward to the Student Activities Office (SAO):
a) all copies of letters of
intent, AND,
b) the actual election tally signed by the two persons authorized to count
the votes.
All records of elections will be kept by the SAO.
Section 4
Any member of the Executive Board may be removed from office by a 2/3 vote of
the general voting membership for any of the following reasons:
- Neglect of duties as set
forth in the constitution of the MA
- Disregard for the
constitution
- Excessive absence that
hampers the function of the MA
- Failure to participate in, or
otherwise respond to, two (2) or more consecutive Executive Board votes
and/or discussions, including email-based votes or discussions, without
prior explanation to the Executive Board and/or the Faculty Advisor
A vote for removal can be called for at any meeting planned and announced
to the general membership by specific nomination and seconding by any members
who would be eligible to vote at the time of said call for removal.
Any member of the Executive Board shall be removed from office by quorum
vote of the Executive Board, upon missing two (2) consecutive activities,
meetings or events that have been planned and announced to the general
membership, without providing prior notice to the Executive Board and/or
Faculty Advisor as to said absence(s). The Faculty
Advisor, with input from the SAO, shall have full veto power in any removal
from office effected under this paragraph.
Section 5
Special elections may be held at the first regularly scheduled meeting of
each semester to fill vacancies created by graduation or withdrawal. Announcement
of and nominations for vacancies will be made at least two weeks prior to the
first meeting. The procedure for special elections will be the same as for
regularly scheduled elections.
Section 6
Any open position on the Executive Board, during a given semester and after
the time allotted for special elections, may be filled on an interim basis,
via appointment by a quorum vote by the Executive Board, and for a term of no
longer than the end of the semester in which appointed or until the next regular
or special election. The Faculty Advisor, with input of the SAO, shall have
full veto power in any appointment to office effected
under this paragraph.
Article 4 Executive Board:
Section 1
The Executive Board will have the power to propose amendments to the
constitution, propose a tentative schedule of events, and authorize
expenditures, which must be finalized by approval of the SAO. The Executive
Board will also have the power to appoint committees within the MA as they
become necessary, as well as open Executive Board positions as per Article 3,
Section 6 of this Constitution.
Section 2
The Executive Board is comprised of all the elected officers of the MA.
Section 3
Decisions by the Executive Board shall be made official through a quorum of
participating officers. All issues to be decided shall be announced to the
Executive Board via electronic mail in order to assure that all members have
been apprised of any issues, regardless of attendance at a given meeting.
Failure to reply within twenty-four (24) hours shall constitute an abstention
vote on any or all of the issues to be decided.
Article 5 Meetings:
Section 1
There will be a meeting of the general membership of the MA at least once a
month during the fall and spring semesters. For the purposes of fulfilling
this obligation, these meetings may coincide with events, activities, other
meetings or elections of the MA.
Section 2
There will be at least two (2) meetings per month of the Executive Board
during the fall and spring semesters. The dates and times of these meetings
will be at the discretion of the President, in consultation with the other
members of the Executive Board, and may coincide with events, activities,
other meetings or elections of the MA.
Section 3
Emergency meetings may be called at the discretion of the Executive Board, or
by written request of a quorum of the general membership.
Article 6 Committees:
Standing Committees:
No standing committees of any type shall be created or appointed by any
member, groups of members or the Executive Board of the MA.
Special Committees:
The President shall appoint special committees as necessary, and for a duration of no longer than through the current semester.
Any committee needing to be in existence beyond the semester of its
appointment must be reappointed by the acting President of the following
semester or be dissolved.
Article 7 Financial:
Section 1
Funding for the MA should be provided by the
School of Business
at Camden Student Congress (SBCSC) upon submission and approval of a budget
in accordance with procedures established by the SAO.
Section 2
The MA may generate additional funds through the institution of membership
dues by the Executive Board.
Section 3
All funds of the organization, regardless of their source, shall be
maintained in an account in the Rutgers Student fund.
Section 4
Dues may not be so excessive as to discriminate against potential members.
Article 8 Quorum:
A quorum for holding meetings and voting in the MA will be at least 50% of
the general membership, rounded up in the case of any fraction, and at least
50% of the Executive Board, rounded up in the case of any fraction.
Article 9 Parliamentary Authority:
Roberts Rules of Order, Newly Revised Edition, shall be the authority on
all questions of parliamentary law and proceedings.
Article 10 Order of Business:
The following order of business will be followed for general membership
meeting of the MA whenever possible:
- Meetings called to order
- Secretary's report
- Treasurer's report
- Correspondence read
- Reports on committees
- Unfinished or old business
- New business
- Adjournment
Article 11 Advisors:
The advisor for the MA will be a member of the marketing faculty for the
Rutgers University,
School of Business
at Camden.
Article 12 Amendments:
Section 1
Amendments to this constitution may be proposed by any member of the MA, and approved
by a quorum of the Executive Board and by a quorum of the total voting
membership.
Section 2
This constitution and all amendments approved by the membership must also be
approved by the SBCSC and the SAO.
Article 13 By Laws:
The MA intends to adhere to any University alcohol policies, and no
student fee money can be used to purchase alcoholic beverages of any sort.
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